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Administration: Non-Rabies Vaccination Setup Without Inventory Tracking

Updated

In Hippo Manager, you can include 1 Reminder interval in the setup of each inventory (Item or Service) code. This article guides you through the steps required to create Rabies Vaccine codes without inventory tracking back to the same product.  

 

This method lets you keep your system updated for reminders. However, it does not allow you to link multiple codes to the same product for inventory tracking. If you prefer to track your vaccine inventory, check out Administration: Non-Rabies Vaccination Setup with Inventory Tracking & Administration: Rabies Vaccination Setup with Inventory Tracking.

 

Create the Vaccine Code:

1. Select Administration from the menu on the left side of the screen, and select the Items and Services icon.

2.  Next. select the Create New Item button in the top right corner of the page and fill out the following fields: 

 
Item Definition
  • Item Name: Desired item name (Example: Dhpp Vaccine (1 years)
  • Type: Select Stocking Item. 
  • Location: Select the hospital location(s) where this item can be used.
  • Category: Optional field that allows you to capture and identify the frequency and use of this item on the reports side. Check out Administration: Creating and Editing Item Categories to assist with creating categories.

Item Behavior

  • Vaccine: Selecting this toggle will make the vaccine report to the patient's history appropriately and generate a certificate when the item is used at Checkout.
     

Item Pricing

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  • Cost Price: Practice cost per dosage
  • Item Pricing: Client price per dosage
  • Taxes: Select the percentage if the item requires tax. If you don't find the appropriate tax rate in the list, it may need to be added to your platform. For more information check out Administration: Creating and Editing Tax Rates.
  • Important Note: If your item cost decreases during receiving, the retail price set in Items and Services will remain the same. If your item cost increases during receiving, the retail price set in Items and Services will also increase based on the assigned percent markup. 
  • Example: If your item cost is originally $12.00 and you assign a 50% markup, the retail price will be $18. If that cost decreases to $10 during the next receiving entry, your retail price will remain $1 .00. However, if your cost increases to $15.00, the retail price will increase to $22.50 (50% markup on the new cost of $15.00).   

Reminders

  • Reminder Interval: Desired patient reminder duration
  • Also Replaces: Any vaccinations assigned to this section will be replaced by this item code and reminder when invoiced. Example: Here we have created a 1-year distemper vaccine code which will assign a 1-year reminder to the patient's record when it's invoiced. If the patient has an existing reminder related to Dhpp Vaccine #1-4, the system will replace it with the 1 year so you don't have to manually alter/update it. 

Inventory Control

  • Manufacturer: The Manufacturer assigned here will appear on the vaccine certificate. For more information on creating supplier and manufacturer options, check out Management: Creating & Updating the Suppliers List.
  • Minimum On-hand Quantity: When your inventory level reaches this number, it will appear on the low inventory report to assist with reordering. (optional)
  • Maximum On-hand Quantity: Identifier to help with reordering levels. (optional)

Miscellaneous

  • Species Restriction: This is an optional section that's beneficial if you'd like to restrict this item to be used only on a specific breed, otherwise it can be skipped  

4. When finished, select Save Item towards the bottom of the screen to save this new item code. 

 

Important Step: To capture an item's lot number and expiration date for certificate purposes, check out Management: Updating Inventory Lot Numbers & Expiration Dates.

 

Helpful Tip

 

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