Hippo Manager’s Inventory Receiving functionality allows you to keep track of new shipments of your inventory, and update certain fields that automatically populate on invoices and other documentation.
Performing a Receiving Entry:
1. Click the Management tab, and select the Receiving widget.
2. In the Item field, type the medication or product and select it from the dropdown list.
- Important Note: If an item doesn't appear in the dropdown list, you may need to create the item first. Check out Administration: Creating and Editing Inventory Codes for assistance with creating new inventory codes.
3. Next, enter the Quantity you are receiving. Then click Add Item.
4. After it's been added, select the pencil icon to edit the line item and enter the new cost, lot number, serial number, and/or expiration date.
- Important Note: If your item cost decreases during receiving, the retail price set in Items and Services will remain the same. If your item cost increases during receiving, the retail price set in Items and Services will also increase based on the assigned percent markup.
- For example: If your item cost is originally $12.00 and you assign a 50% markup, the retail price will be $18. If that cost decreases to $10 during the next receiving entry, your retail price will remain $18.00. However, if your cost increases to $15.00, the retail price will increase to $22.50 (50% markup on the new cost of $15.00).
5. When finished, select the checkmark to save changes.
6. Repeat steps 2-5 until all desired items have been added with the appropriate information. The Receiving Register will also display the total dollar amount in the upper right corner of the page as items are added.
7. Select the appropriate Supplier from the drop-down menu on the right side of the screen. If you don’t see the supplier listed, check out Management: Creating & Updating the Suppliers List
8. The Comments section is an optional field and can be a great spot for adding PO numbers, or payment methods used for future reference.
9. Click Complete Receiving, in the upper right corner of the screen to generate an internal receipt, and restock your inventory quantities.
Helpful Tip
Hippo also offers a way to review these receiving logs using the All Receivings feature. For more information, check out Management: All Receivings